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Using Zoom Meeting

Updated: Sep 19, 2021

Do you plan to do Zoom Meeting? If so, be sure you have enough speed to manage your meeting without lagging. See our tips for managing a successful meeting.

As the host in a meeting, you can manage the participants. By default, any participant in a meeting can share their video, screen, and audio. If you want to limit who can share their screen, video, and audio, we recommend using the webinar platform. For a full comparison of these options, see our meeting and webinar comparison.

This article covers:

  • Controls for hosts and co-hosts

  • Order of participants

  • Controls for managing participants

Prerequisites for managing participants in a meeting

  • Host permissions in the meeting, or co-host permission (set by the host)

  • Join by Zoom desktop client, mobile app, or web client*

Some options have additional prerequisites and must be enabled on the web portal or require a specific version of Zoom for full functionality. These features include giving a participant the ability to record locally, assigning a co-host, putting a participant on-hold and using the waiting room.

*Limited controls are available when joining by web.

Order of participants

Names in the participants list appear in the following order:

  1. You

  2. The host (If you’re not the host)

  3. Phone numbers with no names

  4. Unmuted participants (sorted alphabetically)

  5. Muted participants (sorted alphabetically)

Controls for hosts and co-hosts

With meetings, hosts and co-hosts can control the following features:

  • Mute participants

  • Request that a participant unmutes or unmutes (with pre-approved consent)

  • Stop a participant's video

  • Request that a participant starts their video

  • Prevent participants from screen sharing

  • Rename a participant

  • Put a participant on hold (if waiting room is disabled)

  • Choose to play an enter or exit chime

  • Lock the meeting to prevent anyone new from joining

  • Place participants in waiting room or admit/remove participants from the waiting room (waiting room can only be enabled by the host)

Only hosts have access to these features:

  • Give a participant the ability to record locally

  • Make a participant host or co-host

  • Enable waiting room

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